Directorates

The Directorate of Public Health is headed by Dr. Francis Kuria and has three departments each with multiple divisions under them. The key functions are disease surveillance and response, public health laboratory services and environmental health services. These functions are achieved through policy development, service delivery and technical support to counties.

The Department of Disease Surveillance and Epidemic Response is responsible for monitoring and early detection of disease outbreaks, disease surveillance and coordination of response activities through the activation and synchronized coordination of Rapid Response Teams. The department also coordinated one health activities and global health security matters on behalf of the government. Neglected Tropical Diseases are also handled in this department as they coordinate mass treatment [mass drug administration (MDA)] interventions for trachoma, lymphatic filariasis, intestinal worms and bilharzia in various endemic counties in the country.

The Department of Laboratory Services provides specialized public health laboratory services through reference laboratories and networks and External Quality Control. The National Public Health Laboratories (NPHL) are a conglomerate of eight (8) reference laboratories located in Nairobi, Malindi, Wajir, Marsabit, Kitale, Eldoret, Busia, and Machakos. The National Reference Laboratories located in Nairobi are: -

The National HIV Reference Laboratory
The National Microbiology Reference Laboratory
The National TB Reference Laboratory
The National Food Safety Reference Laboratory
The National Malaria Reference Laboratory.
The National Virology and mobile laboratory
The National Influenza Centre and;
The National Oncology and Biochemistry Reference laboratory

The NPHL receives clinical samples and clinical data from public and private healthcare facilities in Kenya for confirmatory diagnosis and also coordinates the allocation and distribution of reagents and other essential commodities to facilities supported by the Ministry of Health and receives, compiles and disseminates data for public health policy formulation.

The Department of Environmental Health handles health matters at point of entry/exit (land- crossings, maritime ports, and airports) including inspection and certification, vectors and vermin control, disinfecting, decontaminating of baggage, cargo, containers, conveyances, goods and premises. The department also advocates and promotes the mainstreaming of climate change and health in the health sector, offers technical support and capacity building and sensitization of the National and county healthcare workers on health care waste management and participates in development of policy documents and guidelines on infection prevention and control activities. Water and Sanitation and Occupational Health and Safety (OHS) is also an area concerned with protecting the health, safety and welfare of people engaged in work or employment.

The Directorate also handles Disaster, Emergency and Risk Management, The Public Health Emergency Operations and the Field Epidemiology and Laboratory Training Program (FELTP)

Departments:

Disease surveillance and epidemic response
Environmental health
Laboratory services

The directorate of health care services is currently headed by Dr. Julius Ogato in an acting capacity. The departments of National Blood Transfusion and Human Organ Transplant and National Health Systems Strengthening are domiciled in this directorate.

It is home to six divisions and seven units that focus on delivery of health care services. The national blood transfusion and human organ transplant department is tasked with five key functions among them is formulating and overseeing the implementation of policies for national blood transfusion services, developing guidelines and standards for blood service in Kenya, developing a comprehensive and coordinated national blood service based on voluntary non remunerated blood donations, establishing settings and mechanisms that will enable it superintend, regulate and provide blood transfusion services as well as providing technical Assistance and capacity building on blood transfusion services at the National and County level.

Additionally, the department of national health systems strengthening is tasked with overseeing implementation in the areas of traditional and alternative medicine, management of health workforce policy on human resources for health, offering forensic and pathology services, providing policy direction and governance of health products and technologies. Other responsibilities assigned to this department are management of national referral facilities, health care financing which includes developing capacity at the national and county level for universal health coverage.

Additionally, the units established under the directorate offer services such as dental and oral health, ophthalmic services, general clinic, rehabilitative, imaging/radiography, orthopedic and trauma as well as nursing services.

Departments

National Health system strengthening
National blood transfusion services and human organ transplantation

This Directorate is in charge of Preventive and Promotive Health Services; Reproductive Health policy; Health Education Management; Preventive Health Programmes including health services; Coordination of Campaign against HIV/AIDS, TB & Malaria; Cancer Policy; and Nutrition Policy

Departments

Non communicable diseases
Family health
Primary Healthcare
Strategic national public health programs

Dr. Simon Kibias is the acting head of the directorate. The directorate has eight key functions. These include; formulation and oversight of implementation of policies on health standards, quality assurance and regulatory health services, coordination and maintenance of ISO certification, provide technical support in setting, reviewing, dissemination and monitoring implementation of norms and standards for the health sector, capacity building and technical assistance on standards, quality assurance and regulation to the national and county governments. The other functions specified are coordinating the development of accreditation framework acceptable to all stakeholders in the health sector, service delivery, develop, promote and ensure implementation of policies and strategies on patient and Health Worker Safety, coordinate the strengthening of the legislative and regulatory framework that governs the Health Sector and coordination of vetting of patients seeking treatment in foreign countries.

Departments

Health Standards and quality assurance
Health legislation and regulation

Dr. Joseph Kimagut Sitienei is currently heading the directorate in an acting capacity. The directorate has two departments namely health policy, research and development and the department of health sector monitoring, evaluation and informatics. The key functions of the health policy research and development department include; Coordinating formulation, review, implementation of health policies, capacity building and technical assistance to National and County governments on health policies, strategies and guidelines.

In addition, it is tasked with health policy development and research and innovation including; establishing and maintaining national health research databases and repository, providing guidelines and standards on importation and exportation of biological specimens, guiding on authorization for access of health data for research, reviewing approval requests for shipment of biological samples for health research, developing, reviewing and disseminating health research frameworks and procedures and promotion of health research activities.

The department of Health Sector Monitoring, Evaluation and Informatics focuses on health informatics which includes development and management of national health information systems including; digital and ehealth platforms, monitoring and reporting on health sector performance, development of monitoring and evaluation plans and guidelines as well as capacity building and technical assistance to national and county governments on M&E frameworks, plans and performance management.

Departments:

Health sector monitoring, evaluation and informatics
Health policy, research and development

Dr. Joseph Lenai is the Acting Head of the directorate. The primary role of the directorate is intergovernmental relations and health sector coordination and international health relations. It plays an advisory role on potential strategic bilateral/multilateral partnerships, seeks alliances with potential partners and acts as the liaison between MOH, foreign governments and other bilateral or multilateral agencies to promote mutual cooperation in local and global health.

Additionally, it articulates potential areas of health cooperation in bilateral engagements and creates awareness on health related issues locally and across the globe. Other functions include; facilitating active membership and participation of the ministry in international meetings/forums both within and outside Kenya such as the World Health Organization events, United Nations, East Africa Community, African Union among others.

The directorate is also tasked with tracking decisions and resolutions made during international meetings/forums to ensure implementation; prepare and participate in visits by foreign dignitaries and delegations to discuss global health issues. It also facilitates bilateral meetings and engagements to forge cooperation to advance the nation’s health interests in Kenya and abroad; developing and managing Memoranda of Understanding (MoUs) and other instruments of health cooperation with strategic partners. Lastly, it represents the Ministry of Health in intergovernmental meetings convened by the Ministry of Foreign Affairs and other government agencies, such as Joint Consultations, Joint Coordinating Committees, Joint Technical Committees, Joint Ministerial Committees, Joint Trade Committees among others.

Departments

Intergovernmental relations
Health Sector coordination and international health relations

The core mandate of the Directorate is to undertake general administrative duties. This includes; coordination, management and maintenance of infrastructure within the Ministry. The nine Divisions housed within Administrative Services include; Accounts, Finance, ICT, Human Resource Management and Development, Supply Chain Management, Legal, Central Planning and Project Management. The Directorate is also in charge of coordination and management of safety and security, coordination of planning, budgeting, financial management and preparation of performance evaluation processes.

Department

General Administration

1. Curriculum and materials development services

The department is involved in developing all training materials and content for the Institutes programmes. Its functions are as follows:

Carrying out Training Needs Assessment (TNA) for the Institute’s programmes.
Curriculum Development of all KIBT Training programmes.
Develop a follow-up manual.
Development of Training, Counselling and Extension Services content
Coordinate the preparation of Counselling Guide.
Regular Content review of curriculum
Evaluation and review of trainings content
Analyze the training evaluation forms and address the raised concerns
Preparing E- learning materials and content
Maintaining database of all materials and curriculum prepared
Development of audio-visual materials for training.

2. Counseling and extension services Department

The Counseling and extension services department is in charge of providing business counselling and advisory services to MSMEs and other targeted clients on specific issues concerning business development. Services in this department are free of charge to all clients. Main functions and responsibilities include:

Plan, organize, co-ordinate and conduct counselling and extension services.
Identifying and mapping of clients for counselling.
Conducting mobile business clinics for SMEs.
Offering individualized business advisory to MSMEs (done KIBTs in the office)
Organizing and conducting individual and group coaching and mentorship sessions to MSMEs
Undertake follow-ups on past training participants.
Conducting client situational analysis.
Providing business advisory services to target clients.
Prepare the calendar for the counselling and extension activities.
Liaise with other department’s heads to harmonize the Institute’s programmes.
Maintain an inventory/database on counselling and extension services.
Supervision, appraisal and counselling of KIBT staff.

3. Training

The KIBT’s training department is in charge of the actual implementation of the Institute’s training programs including the tailor-made courses. The department defines the media for training delivery including in-person, online e.t.c.

Main functions include:

Developing the Institutes’ training calendar.
Planning, Organizing, Co-ordinating and Conducting courses, seminars, workshops and symposia.
Providing feedback for curriculum development and review
Preparation and development of training aids.
Coordination and scheduling of audio-visual equipment and training materials.
Evaluation of Department’s training programmes.
Re-packaging Department’s training programmes.
Develop Training proposals
Identifying areas of collaboration and involvement of external resource persons/facilitators
Liaise with other departments head to harmonize the Institutes programmes.
Maintain a Master Inventory/database on all training activities undertaken.

4. Consultancy

The department undertakes and manages all consultancy assignments of the institute.

Main functions include:

Undertaking consultancy assignments.
Undertaking KAIZEN (productivity improvement) and consultancy activities. This includes classroom training and consultancy in Quality and productivity improvement, Financial management and Marketing.
Participating in Annual KAIZEN awards
Onsite consultancy to businesses.
Undertaking consultancy on business plan development
Preparing proposals for consultancy.
Identifying areas of consultancy
Carry out Capacity Needs Analysis (CNA) for consultancy programmes.
Design and implement executive/professional programmes.
Coordinating, monitoring and evaluating management and consultancy activities.
Prospecting and identifying clients for consultancy.
Prepare the calendar for consultancy activities.
Maintain a database for all the consultancy activities done.

5. Projects and Partnerships

The department is in charge of planning, Coordinating, monitoring and evaluating projects and partnerships. The main functions include:

Identifying areas of collaborations and partnership
Identifying possible partners and collaborators
Carrying out negotiations on collaborations and partnerships
Soliciting for partnerships on entrepreneurship training and consultancy nationally and internationally
Managing KIBTs projects and partnerships
Monitoring and evaluating KIBTs projects and partnerships
Developing MOUs on partnerships and collaborations

6. Research, Knowledge management and information services

The department is responsible for undertaking business research, managing important information/resource centre and disseminating the same.

Main functions include:

Profiling of successful entrepreneurs and developing success stories/ case studies
Undertaking practical marketing research to share with entrepreneurs
Scanning Business Development Services environment and give feedback for content review to ensure KIBT is responsive to the environment
Identify and address trainer’s capacity gaps
Developing business and market research proposals and undertaking surveys on the same.
Publishing annual paper on business trends and entrepreneurship in Kenya
Documentation and dissemination of research information.
Undertake field-based surveys for SME sector.
Development and maintenance of the Institute’s resource centre and the entire business information system.
Training needs identification in areas of general marketing in trade, industry and service; export and import trade etc.
Management of Resource Centre.
Maintaining a database of research activities, and a data bank on business related issues
Maintaining consolidated databank for all KIBT activities

7. Marketing

The KIBT’s marketing department is in charge of creating awareness on KIBT’s activities and programmes. The department acts as the link between the Institute and the public.

The functions include;

Marketing KIBT’s activities and programmes.
Photography and video-recording of training events.
Organize publicity forums to showcase KIBT’s services
Planning, coordinating and implementation of activities in Trade Fairs, Public Service Week and other national events.
Planning, organizing seminars and symposia for the business community e.g. networking forums for MSMEs
Design, develop and distribute Information, Education, communication (IEC) materials for the Institute’s activities/programmes
Organizing media participation in KIBT activities and program
Managing the KIBT website
Develop and maintain data bank of the media

8. Field services

The department cascades the Institutes activities to the grassroot in the regions and Counties. Main functions include:

Planning, coordinating, and overseeing the implementation of the Institutes activities and policy in the field.
Monitoring and evaluation of field based programmes including training, counselling, consultancy and extension services.
Carry out surveys in all regions on potential SME start-ups and special groups.
Carry out a survey to determine the establishment of zonal offices in the regions.
Ensure monthly and annual regions’ reports and returns are submitted timely to KIBT head office.
Liaise with other departments head to harmonize the Institutes programmes.

Directorates

Directorates

1. Curriculum and materials development services

2. Counseling and extension services Department

3. Training

4. Consultancy

5. Projects and Partnerships

6. Research, Knowledge management and information services

7. Marketing

8. Field services

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